📖 Description

The Archives Service is responsible for the collection, preservation, and access of historical and institutional records. These materials document the history, development, and achievements of the institution and are valuable for research, reference, and administrative purposes.

Archival materials are unique and often irreplaceable. For this reason, access is strictly supervised and governed by specific handling and usage policies.

📚 Archival Collections

• Institutional records (reports, memoranda, official documents)
• Theses, dissertations, and research outputs
• Photographs, audio-visual materials, and artifacts
• Yearbooks, newsletters, and school publications
• Rare books and special collections

🔐 Access Policy

Access to archival materials is restricted due to their sensitive and fragile nature. Users must request permission before accessing any item in the archives.

• Users must register at the Archives Desk before accessing materials.
• A valid school ID or official identification is required.
• Some records may be restricted or confidential.
• Approval from library staff is required prior to access.

🧭 Requesting Archival Materials

1. Fill out an Archives Request Form.
2. Provide specific details of the material needed (title, date, subject).
3. Wait for staff retrieval (materials are stored in secured areas).
4. Use materials only in the designated archives reading area.
5. Return materials to the staff after use for proper re-shelving.

⚠️ Handling Guidelines

• Handle materials with extreme care to avoid damage.
• Do not write, mark, fold, or alter documents in any way.
• Use clean hands; gloves may be required for fragile items.
• Only pencils are allowed when taking notes.
• Food, drinks, and bags are not allowed in the archives area.

📷 Reproduction and Copying

Reproduction of archival materials is limited to protect their condition and comply with copyright regulations.

• Photocopying or scanning requires staff approval.
• Some materials may not be reproduced due to fragility.
• Digital copies may be provided when available.
• Proper citation is required when using archival materials.

👤 User Responsibilities

• Respect the historical value and condition of materials.
• Follow all instructions given by archive staff.
• Use materials only for research and academic purposes.
• Report any damage or issues immediately.

⏰ Archives Hours

• Monday – Thursday: 8:00 AM – 5:00 PM
• Friday: 9:00 AM – 12:00 PM
• Access by appointment is recommended
• Closed on weekends and holidays

📞 Archives Contact

• Email: archives@nvac.edu.ph
• Phone: (000) 123-4567
• Location: Library Special Collections Room